Objectives
Our client briefed us to completely event manage their 3-day conference
for their Partners from all their offices around the world.
The event needed to reflect the High Performance Culture changes the firm
had integrated over the last year and the direction for 2016 and onwards so
the delivery had to be faultless and spectacular to outdo any previous years.
The conference required plenary presentations, multiple breakout groups
running concurrently, networking sessions, welcome buffet dinners and a gala
dinner which had to impress. In addition this year there were 7 additional
pre-event meetings to be held on location along with 8 pre-event dinners
at a number of restaurants around Cannes.
Result/solution
With persuasion from Obis 360 the client agreed for us to
host the gala dinner offsite from the main hotel which added
increased complications but we felt would really add something
special to the event this year. We chose a beach restaurant for
the event and luckily had amazing weather allow us our champagne
reception on the pontoon which really was spectacular.
Obis 360 sourced the venue after an extensive search of all
European destinations that would be suitable for the event not
only taking into consideration the very specific event
requirements but also the travel feasibility of all destinations
for International guests and related cost implications to the firm.
“For the past 6 years Obis 360 has been our partner in designing and running our firm’s Global Partners’
Conference. This year we convened in Cannes, it is the signature event for a large international law firm,
bringing together over 250 partners to the event from 24 offices around the world.
It isn’t that Obis run a great event, I imagine any number of firms could do that; the point is the way
they do it. The team has been led by the same individuals since 2010, they got to know us in the early days and they invested in building the relationship so they really understood us and our business. Each year we receive tremendous feedback from partners.
They are a world class outfit and it is always a pleasure to work with them.”
Action
The client utilized Obis 360’s complete event management offering including managing the agenda, designing the set and all AV and technical aspects of all the breakout meetings and private dinners, complete management of all travel, accommodation and transfers for guests as well and sourcing the venue and designing the gala dinner.
In addition we designed a registration website, sent out all invitations, dealt with all visa requests and remained the one point of contact for all guests for the event, including on the day.
For this particular event we also had the added challenge of travel arrangements in light of the border closures and increased security measures imposed by the Paris attacks.
Result
Meticulous event management and planning delivered
the event with exceptional impact and success.